Goodbye Paper, Hello Progress: Why Electronic Timesheets are the Future of Horizon Europe Projects

From Improved Accuracy to Reduced Administrative Burden, Here's Why Electronic Timesheets are a Game Changer for Horizon Europe Project Management

As Horizon Europe projects continue to grow in complexity and scale, it has become increasingly important for researchers and project managers to have an accurate and efficient system for tracking time and expenses. In this context, electronic timesheets offer a range of benefits that can help streamline project management and improve overall efficiency. In this post, we’ll explore some of the main benefits of using electronic timesheets for Horizon Europe projects.
  • Improved Accuracy

    One of the primary advantages of electronic timesheets is their ability to improve accuracy in time tracking. Electronic timesheets eliminate the need for manual entry of time worked, which can often result in errors or discrepancies. With electronic timesheets, time tracking is automated and standardized, reducing the risk of errors and ensuring that all time worked is accurately recorded. This can be particularly valuable in large research projects where multiple team members are working on different tasks.

  • Real-Time Tracking

    Electronic timesheets offer real-time tracking capabilities, which means that project managers can track time and expenses as they occur. This provides an up-to-date view of the project’s progress, which can help managers make better decisions and adjust their strategies as needed. Real-time tracking also makes it easier to manage project budgets and identify areas where costs are higher than expected, allowing project managers to take corrective action before it’s too late.

  • Reduced Administrative Burden

    Traditional paper-based timesheets can be time-consuming and resource-intensive to manage. With electronic timesheets, the administrative burden is greatly reduced. Electronic timesheets automate the time tracking process, reducing the need for manual data entry and signatures, verification, and processing. This can save significant time and resources that can be redirected to more valuable project activities.

  • Increased Monitoring Capacity

    Electronic timesheets offer increased monitoring capacity into project progress and performance. Project managers can quickly view how much time has been spent on each task and track progress towards project milestones. This information can be used to identify potential roadblocks or areas where additional resources may be needed. Additionally, electronic timesheets can provide valuable data that can be used to improve future project planning and resource allocation.

  • Horizon Europe Compliance

    Electronic timesheets can help ensure compliance with Horizon Europe regulations. Horizon Europe requires accurate tracking of time and expenses, and electronic timesheets provide a reliable and auditable system for doing so. Electronic timesheets can also help ensure that all costs are correctly allocated to the appropriate funding source, making it easier to demonstrate compliance with funding requirements.

How Kronis can help your organisation with your time-keeping procedures?

KRONIS™ is the first software to support organisations with their time-keeping procedures and make it easier to accurately and efficiently track timesheets of the personnel involved in research and innovation projects. Kronis has been built to be Horizon 2020 and Horizon Europe compliant and allows organisations to make project justifications a smooth process. And, YES! KRONIS works much better than your customized Excel sheet:

Avoid changing timesheets everytime you win a new project

Everytime you win a project, the timesheet needs to reflect this with all the new WPs. Updating the timesheet-spreadsheet is a real pain. No more “add files” breaking all your formula. Kronis updates the timesheet everytime you win a project and register it on the platform.

When reporting means linking files and handmade formula

Estimations, comparing the official budget with your resources, building the comparative formula to check for deviations. Every project works with a different file and you have to link them all. Avoid wasting your time. We provide you an integrated view of your projects, deviations, costs and time reported.

Remember to sign the timesheet

From time to time you need to check the pending timesheets right? Who’s signed? Who’s not signed? Kronis sends automatic reminders to everyone and offers you a unique control panel to check who’s signed and who’s not.

It was never so easy to control your Horizon Europe projects. Kronis provide you with an integrated view of your projects, deviations, costs, and time reported. If you want to start working with Kronis for free or simply want to know more about how to use it, do not hesitate to contact us and book a meeting with us!